What is project controls?

Definition

Project controls are the practice of assessing if the proposed work is worth doing, of preparing for work before it is done, of thinking about what might go wrong before it is done, and of doing something about it if it does. Project controls involve the specialisation of core project management skills of managing scope, time, cost, risk and change.

Once the work has started, project controls are about measuring what has been done objectively, forecasting what might happen in the future, and assessing and suggesting action to correct any failings or exploit any successes.

Project controls in the 21^st century (available soon from our bookshop)

What are project controls?

Project controls help you take a structured, formal approach to delivering a project through the project life cycle. It is recognised as the analytical element of project management. 

The core elements of project controls include:  

• managing time  
• managing cost  
• managing risk (threats and opportunities)  
• managing change  
• reporting, performance management and decision making  
• information management  
• associated communications 

Why are project controls important? 

Good project controls contain costs, assure delivery and protect investments. 

With effective project controls, you will increase the likelihood of successful outcomes, improving the basis on which projects are launched, identifying and mitigating issues to save time and resource costs. 

Project controls reduce project failure 

Without project controls to monitor the project, the project may fail due to poor scope definition, poor execution, poor estimating of cost and schedule, poor performance and cost escalation. There can also be a failure to deliver project benefits to the stakeholders. 

Who is responsible for project controls?

The scale and complexity of a project or programme will influence who works on project controls. On a small project the project manager may carry out and be responsible for project controls roles. On larger projects, a team of project managers and project controllers – along with specialists such as planners, schedulers and risk managers – will oversee the controls function.

Figure 1: Project controls sizing – the scale and complexity of the project will influence the demarcation of the roles Source: Senior Managers’ Guide to Project Controls ©QinetiQ

How do project controls benefit project managers?

Project controls can benefit project managers in all areas of their work. The table below shows the positive influence that project controls can have on five of APM’s success factors.

Source: Conditions for project success

Starting a career in project controls?

Just starting a career in project controls or curious about how to get started? Visit Career in project controls, for all the information you need and the pathways you can explore to get ahead.

APM Learning

The following project controls resources are available on APM Learning. This is a member only resource.

• Learning modules - Project controls

Find out more about APM Learning

Project Planning and Control^TM (PPC) certification

The Project Planning & Control^TM qualification scheme supports the publication of the Association for Project Management (APM) guide, Planning, Scheduling, Monitoring and Control - The Practical Project Management of Time, Code and Risk.

The book is APM's first comprehensive set of guidance and best practice for project planning and control and is applicable across all industries and sectors.

Project Planning and Control (PPC) certification

Project Controls in the 21st Century: A Catalyst for Success

Successful projects need excellent project controls to enable planning, scheduling, monitoring and control of a project. It requires leadership, communication skills and a deep understanding of the context within which a project is conceived, developed and delivered. This new book, Project Controls in the 21st Century, available in 2025, covers all these themes as well as building on the best-selling Planning, Scheduling, Monitoring and Control published in 2015 which is updated, improved on and incorporated within this volume.

The book provides information, inspiration and deep thought on all matters relating project control and associated disciplines such as:

• Estimating planning and scheduling
• Risk management
• Cost and commercial management
• Reporting

Written by practitioners for project professionals at all levels of experience, it provides guidance based on tried and tested techniques developed from pan-industry experience and principles.

Who is this book for?

This book is useful for project professionals, project sponsors, senior management with responsibility for governance and oversight and anyone who is interested in delivering change through projects as effectively and as efficiently as possible.

Register your interest today to be the first to know when the book is launched.

APM Planning, Monitoring and Controls Interest Network

The generic area of operation is project control, focusing on the techniques and processes listed as well as interfaces to other subject areas, e.g. risk, governance, programme and portfolio management.